UDOT Information Privacy
Guidelines to increase trust, transparency, and integrity through Records Management and System Security
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Know of a data or information security incident?
What is Personal Identifying Information (PII)?
What is Personal Identifying Information (PII)?
Personal Identifying Information (PII) is data or information that can be used to identify an individual such as a driver's license, social security number, or combination of basic data like name, email address, work location, or date of birth. To respect people's personal information, UDOT must safeguard the PII of employees, partners, and members of the public to prevent misuse.
Who's responsible?
Who's responsible?
All employees have a role in protecting PII. UDOT’s Privacy Group can help determine whether specific information is PII and how it should be handled.
What do I need to do?
What do I need to do?
If you work with data or information that could be PII, reach out to the Privacy Group using this form.They will help determine whether the information is PII and provide guidance on how it should be handled. If you’d like to learn more about PII, take a look at Utah’s privacy law.
Best Practices
Best Practices
UDOT already has good practices in place for PII. For instance, our right-of-way team, permits offices, and contract administrators have standards in place. Practices include limiting the amount of PII collected and stating why it is needed, as well as defining how UDOT is allowed to use PII and who can view it. There may be other areas within UDOT’s activities that need similar guidelines.
UDOT Privacy Group
UDOT Privacy Group
Vacant - Privacy Program Manager | TBD
Vacant - Systems Security Program Manager | TBD
Lindsay Hansen, Records Management Program Manager | udotrecords@utah.gov
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