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Guidelines for increasing trust, transparency, and integrity by improving privacy, records management, and systems security practices.
Guidelines for increasing trust, transparency, and integrity by improving privacy, records management, and systems security practices.
What is personal identifying information (PII)?
What is personal identifying information (PII)?
PII is data or information that may be used to identify an individual. Some examples are name, driver's license number, photos, social security number, addresses, work place, etc.
What is a record?
What is a record?
A record is any information or data—physical or digital—that documents actions or decisions of business at UDOT. Almost everything you create in the course of your work is a record. Read more about state records management practices here.
Who's responsible for information privacy, data governance, and records management ?
Who's responsible for information privacy, data governance, and records management ?
All state employees have a responsibility to safeguard PII by managing data and records in ways that comply with expectations and prevent misuse. Review UDOT's data, privacy, and records policies to learn more about employee expectations and responsibilites.
What do I need to do?
What do I need to do?
Teams should start by identifying the PII, data, and records that you work with. Work together to develop and document procedures for protecting PII and records, including how you store records, who can access them, and when to destroy them in compliance with state law and UDOT policy.
Contact the Data Governance and Analytics division for guidance identifying and handling PII and managing records.
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